Privacy notice

Styles Family Planner is a private app for one household. Only people James Styles has invited can sign in. This notice explains what it holds about you, why, where it's kept and what you can do about it.

Who runs it

James Styles runs the app for his own household and is responsible for the information in it. If you have a question or want to use any of your rights below, speak to James.

What the app holds

• Your Google sign-in: your name and email address, which Google shares when you sign in.
• Your profile: the name you choose to be called and the time you'd like your morning brief.
• Your Google connection, if you add one: which Google account you connected, the permissions you granted, and the access keys Google issues so the app can reach your calendar and tasks. The keys are encrypted and never sent to your browser.
• Your calendar, if you connect Google: a copy of the events in the calendars you choose (30 days back, 120 days ahead): title, time, place, description and who is invited. Events you mark as shared are visible to the other household member.
• Your tasks: what you type, what the planner suggests, and a mirror of two Google Tasks lists ("Personal" and "Shared"). Shared-list tasks are visible to the other household member.
• What the planner writes for you: your morning briefs, evening wraps and suggestions, and your Chat conversations. These are yours alone; the other household member can't see them.
• Facts from your Gmail, if you switch it on: the app reads only emails that look like bookings, renewals, receipts or invitations, keeps the facts (what, when, where, reference, amount) with the subject line, and deletes the message text once it has read it. Yours alone.
• Your Plaud notes: the summaries and action items of your recordings (synced, or pasted in), never the full transcripts, and the "agreed but not booked" cards drawn from them. Yours alone.
• Bank transactions, if James connects the Emma sheet: every transaction in the sheet (date, amount, account, payee, category, notes), the account balances typed into the app, and what the app works out from them: regular payments, renewals, forecasts and savings ideas. Read-only: the app never moves money or writes to a sheet. The sheets are James's and, if she adds hers, his partner's; every account in them is visible to both household members.
• Requests and trips: requests you send another household member (they and you see them) and trip hubs with their checklists and itineraries (shared with the household).
• Plans: saving goals (personal ones are yours alone; joint ones the household's), the dogs' care dates, insurance and vet (shared), birthdays and anniversaries with gift ideas and budgets (private unless you share one), your side projects and hobbies (yours alone), household jobs (shared), and the weekly review the planner writes for you (yours alone).
• Home area: the area of your home postcode (not the full postcode), to look up the weather and local events.
• About you, if you fill it in: the few lines in Settings that the planner reads when it writes for you.
• Your devices, if you turn on notifications: the address your browser gives for delivering notifications to that device.
• A log of the app's own background jobs: what ran and when, and how much AI it used, for fixing problems and keeping to the monthly cost cap.

The app doesn't use advertising, analytics or tracking. The only cookies are the ones that keep you signed in.

How Google information is used

With your permission, the app reads your Google Calendar and Google Tasks to show and plan your day. It only adds a calendar event after you approve it. It uses this information only to provide the planner to you and your household, never for advertising, and never sells or shares it. Nobody reads it except you, and the other household member for items you share.

Styles Family Planner's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

How the AI is used

To write your brief, draft preparation tasks, review and analyse your spending and answer in Chat, the app sends the relevant parts of your calendar, tasks, money figures (totals and the names of the places you pay) and "about you" notes, with your question, to Anthropic's Claude service, which returns the words. Anthropic processes this to provide the answer and, under its commercial terms, doesn't use it to train its models. The app sends only what each request needs, never your Google access keys, and nothing about the other household member beyond items shared with you. Nothing the AI suggests happens until you tap to confirm it.

Connecting Claude to your planner

You can choose to let Claude (the app) use your planner through a connector. If you do, Claude sees only what you can see. It can add a task or a saving goal, or put one of the planner's suggestions into your calendar: each change is shown to you first and needs your go-ahead in that chat; it can't delete anything, send messages or move money. Its access expires within the hour unless you sign in again, and you can remove the connector in Claude at any time.

Who can see it

You, and the other member of the household for anything shared between you. The hallway tablet, if James sets one up, shows shared events, the Shared list, bin day and the next trip, plus the calendar of anyone who switches that on in Settings; it never shows money or personal tasks. Your own Google connection and devices are yours alone, though James, as the person who runs the app, can see whether your Google account is connected. Nobody outside the household has access.

Where it's kept, and who helps

• Supabase stores the database in London. Access keys are encrypted with Supabase Vault.
• Vercel runs the app, in London.
• Google handles sign-in, and provides your calendar, tasks, Gmail and the Emma sheet when you connect them. Google Drive tells the app when the Emma sheet changes.
• Google Weather and Ticketmaster get the location of your home area to return the forecast and local events. postcodes.io turns the postcode into that area, once.
• Plaud provides your recordings' summaries, if automatic sync is set up.
• Anthropic (Claude) writes the briefs, suggestions and Chat answers from the information the app sends it for each request, as described above.
• Your browser's notification service (from Google, Apple, Mozilla or Microsoft) delivers notifications. Their contents are encrypted on the way.

Before the app connects anything new, such as email, voice notes or bank transactions, this notice will be updated to say so.

How long it's kept

Until you remove it. Disconnecting Google in Settings deletes the app's copy of your access keys and asks Google to cancel them; your calendar copy and the Google Tasks mirror stop updating. Deleting a task, a goal, a plan or a Chat conversation removes it. Settings has a button to download a copy of everything the app holds about you. Turning notifications off removes that device. If you stop using the app, ask James and your account and everything linked to it will be deleted.

Your rights

Under UK data protection law you can ask for a copy of your information (or download it yourself from Settings), have it corrected or deleted, or object to how it's used. Ask James. You can also withdraw the app's access to your Google account at any time at myaccount.google.com/permissions. If you're unhappy with how your information is handled, you can complain to the Information Commissioner's Office.

Changes

If this notice changes, the date at the top changes too, and anything significant will be mentioned in the app.